Submit Lifetick to a school board

School boards and leadership teams want to know four things before students use a new app: why, how students' privacy is protected, what it costs and how you'll know it's working. This page gives you an outline to copy and the answers to put in it.

Start small

A pilot with one mentor group for a term is much easier to approve than a whole school. The school account is free for 14 days with no card, so you can set it up and show the board what students and teachers would see. See Quick start: pilot with a mentor group.

A board paper outline

1. Purpose. "To seek approval for a one-term pilot of Lifetick, a goal-setting app, with the Year 10 mentor group."
2. Background. Why now, in a sentence or two. For example: students set goals at the start of the year but rarely look at them again, and mentors have no easy way to see who's falling behind.
3. The proposal. Each student keeps a few SMART goals with tasks and due dates. Every Friday they answer a short reflection, which goes to their mentor. Mentors see their group's progress and download a term report. Students use the web or the iPhone app.
4. Fit with the school's priorities. Link it to your strategic plan, wellbeing framework or pastoral care program, such as student agency, goal setting or self-reflection.
5. Student privacy and safety. Use the answers below.
6. Cost. See Cost, below.
7. How we'll evaluate it. See Measuring the pilot, below.
8. Risks. For example: students without a phone (they use the web on a school device), low take-up (a weekly reflection keeps it in the routine), and data held overseas (see below).
9. Recommendation. "That the board approves a one-term pilot of Lifetick with the Year 10 mentor group, with a report back at the end of term."

Student privacy and safety

• Age. Students need to be 13 or older.
• Consent. The school gives consent for its students to use Lifetick, on behalf of their parents. Many schools tell parents about the pilot first.
• What students share. Their mentor sees their goals, tasks, dreams and reflection answers. Journal notes, trackers and goals marked private stay with the student.
• Other students never see a student's goals or answers.
• No advertising. We don't sell personal information, and the iPhone app doesn't track students for advertising.
• Where data is stored. In the USA, with Linode (Akamai), backed up daily for 7 days. If your school or education department requires student data to stay in your country, check before you start.
• Signing in. Students can sign in with their school Google or Microsoft account, so they don't need another password. The school can also use single sign-on for everyone.
• When a student leaves. An admin removes them. Delete removes their goals, journal and trackers, and Release lets them keep their own account.
• When the pilot ends. If the school doesn't carry on, its account and data are deleted 14 days after payments stop. Students keep their own personal account if they want it.

See Student privacy and data for the full detail, and Privacy answers for your organisation if your school does a privacy impact assessment.

Cost

The school account is free for the first 14 days. After that, a school account is billed like a team account: $4 a person a month, counting students and teachers, with a minimum of 5 people. For a mentor group of 24 students and 1 teacher, that's $100 a month, or $300 for a 3-month term.

Students never pay. For more than one group, or the whole school, ask us about school-wide pricing at [email protected].

Measuring the pilot

Lifetick's Progress report gives you most of what a board wants to see, for a month, a quarter or the whole Programme, and you can download it as a PDF:

• Reflection response rate. How many students answered each week.
• Goals on track or completed.
• Tasks done on time.
• Average mood, from reflection answers, at the start and end of the term.

Add a short survey of students and mentors at the end of term, and compare with your goals for the pilot. See Download a term report.

Questions your IT team may ask

Send them Answers for your IT team and Sign in options for your organisation.